Structuring Your Day for Productivity

Use these tools to organize your work day to maximize productivity:

  • Motivate yourself in the morning – Get a good night’s sleep, get out of bed right away and follow a morning routine
  • Eat healthy meals
  • Set priorities – Arrange tasks in ABC or 123 order and handle each piece of paper only once
  • Eliminate time wasters – Don’t procrastinate
  • Plan ahead for distractions – Turn off your phone and close your web browser
  • Deal with interruptions – Designate certain times to talk to coworkers; find a polite way to let colleagues know you’re busy
  • Wind down the work day – Prepare for the next day by organizing your work station and looking at the next day’s calendar and “to do” list

Get more tips and tricks at TriSec 22!

 

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Announcing TriSec 22!

We’re excited to announce that we’ll be hosting TriSec 22 – Falmouth Institute’s 22nd Annual Tribal Secretaries and Administrative Professionals Conference - at the Tropicana Hotel in Las Vegas, NV, April 21-23, 2015!

Administrative professionals are the backbone of tribal organizations. Without you, many would be in disarray. In order to manage day-to-day challenges and keep your organization running smoothly, you need to constantly enhance your skills and learn the latest technology and techniques for office management.

TriSec 22 promises to be an event that keeps you on your toes. You’ll engage in lively workshops, participate in general sessions and network with colleagues from across the country.

EARLY-BIRD DISCOUNT! Register and pay by March 6, 2015 and pay only $699.

For conference details and to register, please click here.

TriSec 22 will be held at the Tropicana Las Vegas.
For a room rate of $95 per night, please call 1-888-381-8767 by March 27, 2015 and mention Falmouth Institute Tribal Secretaries Conference.

 

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Getting Rid of Email Clutter

If your email inbox is overwhelming – if it’s filled with unopened messages, or with opened ones that are just taking up space, it’s time to take control!

  1. Set aside time each day to organize your inbox.  You don’t need to check emails as they come in (as this can distract you from current tasks), but check your inbox a few times a day. Reply to emails, then delete messages that you don’t need and file ones that you might need to refer to later.
  2. Create folders. If you’re working on a project or receive important emails from certain clients/colleagues, create folders for those items, so that if you must save them, you can file them where they’re easier and quicker to access. As projects conclude, you can then delete the entire folder(s).
  3. For emails that contain items that must get done, you might want to print a copy of the email and add the item to your “To Do” list. Then, you can delete the email.

Visual clutter can drain you, so make it a habit to keep your email inbox manageable!

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5 Ways to Make Work Matter

How do you feel about your job? For most of us, full-time work is something that occupies a good part of our day, for a good part of our life. No matter how many other meaningful and important activities or commitments we have outside our job, we want our time at work to be fulfilling too. Here are some tips for making the most out of your job.

  1. Own It. No matter where you are on the organizational chart in your office, own your job. Do the best job you can do. Contribute your ideas for how it can be done better and more efficiently. Care about the quality of the work you’re doing.
  2. Learn Something New. Take it upon yourself to learn new skills, whether it be mastering the advanced aspects of a software product you’ve been using for years, or learning a new procedure. Learning new things is fulfilling and work offers many opportunities for professional development. Take advantage of these opportunities when they present themselves or seek them out.
  3. Set Goals for Yourself. Maybe you’re not in your dream job, but every job is a stepping stone. Figure out how you’re going to get from this job to the next job, be it in the same organization or someplace else. Improve your skills so you’ll be ready to take on challenges when they arise. Explore the skill set needed for the job you want and start developing those skills.
  4. Take Initiative. Don’t shy away from a challenge. Offer ideas and suggestions for improving your workplace or community and then take on the task of implementing them. 
  5. Be Positive. Every office has its problems. Make sure you’re part of the solution. If things aren’t going well, offer ways to fix them. If people around you are negative, counter them with a positive, can-do attitude. 
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Being an Office “Detective”

To solve problems and reduce stressful situations in your role as an administrative professional, try using detective tools.

Pay attention to details. Nothing gets past a great detective. They notice little things, pay careful attention and keep an open mind. As an office “detective,” you can …

  • Develop deductive reasoning.
  • Anticipate your bosses’ expectations or clients’ needs and questions based on habits and history.
  • Grow your skills the more you use them.

Approach a problem in more than one way.

  • Be creative in your potential solutions.
  • Try new things. If one approach doesn’t work try another.
  • Ask questions to clarify problems and potential solutions

Use partners because they are indispensable.

  • Collaboration is helpful and can clarify the most effective course of action.
  • Team work, either inter-office or with the client, builds strong relationships.
  • It’s valuable to have someone to bounce ideas and theories off of.
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TriSec 21 – Thank You Participants!

We want to thank all of our guests who joined us in Las Vegas for Falmouth Institute’s 21st Annual Tribal Secretaries and Administrative Professionals Conference!

We hope you found the event to be both a great opportunity for professional development and a time to celebrate with friends and colleagues. Please be sure to stay connected with Falmouth and STAP. We look forward to continuing to be a part of your professional development.

 

 

 

 

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TriSec 21 Keynote Speaker Announced

We’re thrilled that LeAndra Bitsie will be joining us as this year’s Keynote Speaker.

LeAndra is the founder of Inspire. Motivate. Lead, Inc., a dual consultant and marketing firm committed to helping people motivate and empower themselves to be the best they can be, for themselves, their families, and their communities. Her diverse upbringing living on both the rural areas of the Navajo reservation and the inner cities of Washington, D.C. helped her recognize the need for Indigenous people to use their uniqueness, power, and beauty to be leaders of our existence. She strongly believes that “Indigenous people originate from a culture of survivors, and it is our duty to contribute to this survival by radiating our personal greatness.”

Get ready to be energized! LeAndra’s powerful presentation is sure to encourage your ambitions and help you radiate your own personal greatness. 

TriSec 21 is just three weeks away, so if you haven’t already registered, make sure to do so today. Don’t miss one of the most important and exciting professional development events of the year!

Click here for conference details and to register.

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TriSec Drawing Winner Announced

Congratulations to Kristie DeHoyos, Compliance Officer with the Forest County Potawatomi Community, for winning two free tickets to a Las Vegas show the week of Falmouth Institute’s 21st Annual Tribal Secretaries Conference.

Kristie won our early bird drawing for those who registered and paid for TriSec by the close of the early bird discount date.

There’s still plenty of time to register for TriSec 21. Don’t miss one of the most important and exciting professional development events of the year.

Workshops include:

  • Creating a Personal Time Management Strategy
  • Business Communications Essentials
  • Strategies for Balancing Work and Family Life
  • “Are We There Yet?” Reaching Your Personal and Professional Life Goals
  • Basic Accounting for Admins
  • Becoming a Meetings Master
  • Customer Service … The Power of YOU
  • The Office “Detective:” Using Curiosity to Solve Problems and Reduce Stressful Situations
  • Working with Friends and Relatives
  • How to Build a Great Working Relationship with Your Boss
  • Welcome to the Cloud!
  • Top 10 Tips and Tricks for Microsoft Office Products
  • Demystifying Tribal Governments
  • A Guide to Indian Rights – A Practical Approach

Click here for conference details and to register.

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TriSec 21 – Workshop Highlight

The Office “Detective:” Using Curiosity to Solve Problems and Reduce Stressful Situations – NEW WORKSHOP! 

Our initial impressions of a problematic situation or person may not be correct or complete. Put on your detective hat in this fun and insightful session, and we’ll show you how examining problems from different angles can help you reframe and redefine obstacles. You’ll learn to use your detective skills to find novel and effective solutions for even the most stressful situations. Highlights include:

  • Start-to-finish techniques for efficiently solving large and small problems
  • Thinking like a detective with a 5-step plan
  • Using your skillset to turn problems into opportunities

Click here for conference details and to register.

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TriSec 21 Workshop Highlight

Creating a Personal Time Management Strategy – NEW WORKSHOP!

In this practical, new TriSec 21 workshop, we’ll equip you with proven time management tools and techniques to help guide your time-use decisions, and to lead you to results you’ll notice in your personal and professional lives. You’ll learn a system for setting long-range goals and the objectives linked to them, and we’ll help you establish priorities among those goals. Plus, you’ll discover your personal energy cycle and sketch out an “ideal day” based on your best working times.

  • Learning the basic 4 building blocks of time management
  • Creating a template for your daily plan
  • Avoiding the big 5 priority-setting traps

Join us at TriSec 21 for more information on this and other exciting workshops!

Click here for conference details and to register.

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