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Project Management for
Tribal Administrative Professionals




Project management may not be part of your job description, but it's not unusual for the tribal administrative support staff to find themselves in that mode. If you've ever been tasked with managing an important project or if you're ready to take on a new challenge and become a project manager, this class is for you.

We'll walk you through the nuts and bolts of project management, from setting priorities to controlling expenses to reporting on the results. You'll gain new job and leadership skills that will increase your value to your tribe and help you advance in your career.

T O P I C S   I N C L U D E
What a Project Is
  • How projects differ from other kinds of work
  • Different skills needed
  • How time, results, success and resources are related
Project Management Basics
  • Five process groups
  • Eight project categories
Working with Contracts and Grants
  • Understanding the scope of work
  • The importance of progress reports
  • Deadlines and benchmarks
  • Closing out a grant or contract
How Projects can Help You
  • The benefits of projects
  • What to do when feeling overwhelmed
  • Case study
A Project's Life Cycle
  • Phases of the life cycle
  • Important elements of each step
  • Output for each stage
  • Milestones
  • Why projects fail
  • Ways to end a project
Preparing a Project
  • The priority matrix
  • Priority quadrants
  • Things to consider when preparing
The Role of a Project Manager
  • Project manager key skills
  • Bringing a team together
  • Sample proposal form
Project Goals
  • Setting goals with SPIRIT
  • Goals and objectives
  • Ensuring goals are agreed upon with clear responsibility
Laying Out a Project
  • Statement of Work
  • Writing reports
  • Four stage of report writing
  • Basic report formats
Project Risks and Contingency Planning
  • Risk tolerance
  • Three types of risk
  • Reducing risks
  • What is a contingency plan?
  • Components of a contingency plan
  • Beginning to plan
  • Preparing a basic a schedule
  • Important scheduling factors
The Work Breakdown Structure (WBS)
  • What is a WBS?
  • How does it help?
  • Sample WBS
Planning Tools and Budgets
  • Action planning worksheets
  • Milestone charts
  • Program Evaluation Review Technique (PERT)
  • Gantt charts
  • The Network Diagram
  • Flow charts
  • Two major costing methods
  • Things to remember about budgeting
Gaining Teamwork and Development
  • Why is teamwork important?
  • Building a winning team
  • Four issues to address with project teams
  • Five stages of team development
Communication
  • Tips to keep communication flowing
  • Asking for information
  • How to communicate progress and motivate
  • How to hold meetings
Closing Out a Project
  • Keeping files
  • Taking notes for future projects
  • Celebrating successes
Team Meetings
  • Individual meetings
  • Information gathering
  • Agenda planning
  • Effective meeting management
  • Making committees work
  • Assigning work
Project Presentations
  • Presentation strategies
  • Speaking with confidence
  • Presenting your own project

*Topics subject to change.

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