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Becoming a Meetings Master
for Tribal Administrative Professionals




Do you have what it takes to be a meetings master? After taking this interactive class, you will! Day one will focus on helping you master the art of making meetings work. You'll learn how to create a positive atmosphere where members feel their opinions are important and respected; where everyone takes an active role in discussion and planning; and where important decisions are made. This class will help you make sure the energy, commitment, and talents of those who participate aren’t being wasted—you’ll turn boring, mediocre meetings into ones that get results and motivate participants!

On day two, we'll move to another invaluable meetings skill —- taking minutes. It's been said that if accurate minutes have not been recorded, then the meeting may just as well not have taken place. If people can’t remember or agree on what actually occurred at a meeting, how can the group effectively accomplish its objectives? This important class will help you understand your role as a minute-taker and the best techniques for producing minutes that include all the essential information needed.

Please bring a copy of minutes you have prepared to the class for critique and comparison. As these will be shared with others, they should not contain confidential information. If you have never prepared minutes before, please obtain a copy of minutes recently prepared for a meeting.

T O P I C S   I N C L U D E
The Basics for Effective Meetings
  • Working as a team and learning about your meeting participants
  • Discovering different types of meetings
  • Developing other options for tackling issues without a meeting
The Best and Worst of Meetings
  • Characteristics of effective meetings
  • Characteristics of ineffective meetings
Holding Productive Meetings
  • Establishing keys to productivity
  • Developing problem-solving and decision-making skills during meetings
  • Avoiding things that can hinder a productive meeting
Preparing for Meetings
  • Developing a checklist for successful meetings
  • Timing meetings to accommodate to all staff
  • Deciding who should attend meetings
Setting the Place
  • Creating agendas for each meeting
  • Finding availability of space
  • Providing necessary materials
Leading a Meeting
  • Providing individual and group task functions
  • Developing an understanding of what will be demonstrated
  • Initiating meetings with staff
  • Developing problem-solving skills for issues that arise
  • Making decisions and implementing action plans
How to Control a Meeting
  • Maintaining control of your audience
  • Learning to develop a plan and communicate it well
  • Keeping your audience's attention
The Role of a Minute Taker
  • Staying up-to-date on your organization
  • Enabling the accomplishment of organizational goals
  • Staying focused on what is being said
  • Providing staff with important information
The Skills of a Minute Taker
  • Developing a poker face
  • Greeting members
  • Staying alert and highly organized
  • Becoming a better listener
  • Thinking critically and quickly
  • Learning to relax and enjoy your role
Meeting Minute Styles
  • Learning the difference between formal, action and informal minutes
  • Setting clear and style-based objectives
Recording Motions and Resolutions
  • Learning the different motions that are required in recording minutes
  • Developing resolutions to follow up with minutes
  • Designing a writing technique that will reach decisions
Techniques for Preparing Minutes
  • Understanding your company, goals and background
  • Knowing what to expect before, during and after the meeting
  • Preparing rough drafts of minutes
  • Proofreading and editing minutes based on feedback
Taking Minutes in an Interactive Meeting
  • Developing skills in taking minutes for a highly creative and productive audience
  • Learning what questions to ask and when the best time to speak up is
  • Utilizing tools to create organized minutes (color coding, abbreviations, etc.)

*Topics subject to change.

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